Todoist vs Teamwork
Todoist is task management app with natural language input, labels, filters, and cross-platform sync, while Teamwork is project management with time tracking, resource management, and client-facing features. The biggest difference up front: Todoist is free, while Teamwork starts at $5.99/user/mo. Todoist is built for individuals and small teams wanting a clean task manager, whereas Teamwork targets client-facing teams needing project + time tracking.
| Feature | Todoist | Teamwork |
|---|---|---|
| Free tier available | ✓ | ✓ |
| Open source | — | — |
| Budgets | — | ✓ |
| Client Access | — | ✓ |
| Filters | ✓ | — |
| Karma System | ✓ | — |
| Labels | ✓ | — |
| Natural Language | ✓ | — |
| Templates | — | ✓ |
| Time Tracking | — | ✓ |
Pricing: Todoist is completely free (Free for 5 active projects), which makes it the obvious pick if budget is the top concern. Teamwork starts at $5.99/user/mo, but Free for 5 users. That cost buys you a more polished or feature-rich experience, so it comes down to whether the extras justify the spend.
Feature gaps: Todoist offers Filters, Karma System and Labels that Teamwork lacks. Teamwork brings Budgets, Client Access and Templates that Todoist does not have.
Team fit: Todoist is geared toward individual users and small setups, while Teamwork is aimed at mid-size teams teams. Pick the one that matches where your team is today and where it is headed — migrating tools later is always painful.
Where each tool shines: Todoist's biggest strengths are: natural language input lets you type tasks in plain english and auto-parse dates and priorities. flexible label system makes it easy to filter and organize tasks your way. Teamwork's biggest strengths are: native time tracking eliminates the need for a separate time-logging tool. includes budgets as a core feature, purpose-built for project management workflows.
Watch out for: With Todoist, users commonly note that free plan exists but key features are locked behind the paid upgrade. With Teamwork, the main complaint is that free plan exists but key features are locked behind the paid upgrade.
choose Todoist if
- You need a tool built for individuals and small teams wanting a clean task manager
- Budget is a hard constraint — Todoist is free, Teamwork is not
- You specifically need Filters and Karma System
- You care about flexible label system makes it easy to filter and organize tasks your way
- Your team size fits the individuals profile Todoist is designed for
choose Teamwork if
- You need a tool built for client-facing teams needing project + time tracking
- You specifically need Budgets and Client Access
- You care about includes budgets as a core feature, purpose-built for project management workflows
- Your team size fits the mid-size teams profile Teamwork is designed for
- The free tier works for you: free for 5 users
frequently asked
What is the difference between Todoist and Teamwork?
Todoist is task management app with natural language input, labels, filters, and cross-platform sync, while Teamwork is project management with time tracking, resource management, and client-facing features. The biggest difference up front: Todoist is free, while Teamwork starts at $5.99/user/mo. Todoist is built for individuals and small teams wanting a clean task manager, whereas Teamwork targets client-facing teams needing project + time tracking.
Should I use Todoist or Teamwork?
Todoist is the free option; Teamwork charges $5.99/user/mo but may offer more polish. Here is how they compare.
When should I choose Todoist over Teamwork?
Choose Todoist if You need a tool built for individuals and small teams wanting a clean task manager; Budget is a hard constraint — Todoist is free, Teamwork is not; You specifically need Filters and Karma System; You care about flexible label system makes it easy to filter and organize tasks your way; Your team size fits the individuals profile Todoist is designed for.
When should I choose Teamwork over Todoist?
Choose Teamwork if You need a tool built for client-facing teams needing project + time tracking; You specifically need Budgets and Client Access; You care about includes budgets as a core feature, purpose-built for project management workflows; Your team size fits the mid-size teams profile Teamwork is designed for; The free tier works for you: free for 5 users.
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